SUPERVISOR, EVENT LOGISTICS-STUDENT AFFAIRS SPECIAL EVENTS

Company: Duke Careers
Location: Durham
Posted on: January 25, 2023

Job Description:

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Nature of Responsibilities:

Assist with logistics and coordination of CES supported events including, but not limited to: room set-up and break-down, basic audio-visual set-up, as well as event-related custodial and maintenance needs. Supervise and coordinate equipment rental operations through the handling of set-up requests from internal coordinators, inventory management and the supervision and scheduling of student employees, temporary and/or contract employees.

Specific Duties % of Effort

Supervise events equipment rental operations by handling event set-up requests from internal coordinators and external rental clients, arranging for supplementary equipment from commercial companies when needed. Check cleanliness, as well as equipment and set-up requirements prior to events.

60%

Provide facilities oversight including identifying potential security, housekeeping and maintenance issues seeking solutions to identified problems.

10%

Provide training and supervision of new permanent staff, temporary student staff and contract labor.

10%

Assist with the management of the Conference and Event Services equipment pool; provide routine inventory of the equipment and provide recommendations for new equipment. Maintain equipment in good condition; purchase replacement parts and supplies and arrange for repair and maintenance as needed, maintain inventory control.

10%

Other duties as assigned.

10%

Desired Skills and Competencies

• Position requires routine night and or weekend work to support programs and activities.
• Candidates must be able to work proficiently on applications including Word and Excel.
• Ability to learn new systems and applications as required.
• Ability to prioritize tasks and manage job responsibilities for specific areas.
  
  Environmental Demands
  
  Physical Requirements: Supervisor, Event Logistics will do a great deal of walking and standing and must be able to sustain this for the majority of the shift. Must be capable of lifting and moving set-up items including, but not limited to tables, chairs, stage equipment, etc.
  
  Minimum Qualifications
  
  Education
  
  Work requires knowledge of basic mathematical and clerical principles generally acquired through a high school education.
  
  Experience
  
  Work generally requires three years of clerical, warehousing or inventory experience sufficient to acquire a general knowledge of the accepted clerical and accounting practices involved in equipment rental, invoicing and inventory. Work requires a valid N.C. driver's license. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
  
  Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
  
  Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
  
  Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Keywords: Duke Careers, Durham , SUPERVISOR, EVENT LOGISTICS-STUDENT AFFAIRS SPECIAL EVENTS, Professions , Durham, North Carolina