Facilities Coordinator

Company: SPECTRUM
Location: Carrboro
Posted on: February 25, 2021

Job Description:

JOB SUMMARY
The Spectrum Facilities Coordinator position is responsible for coordination of the day-to-day administrative functions for the Facilities department. This includes some or all of the following: invoice approvals, records management, expense tracking, PA and PO creation and tracking, month end expense and capital accruals, facility work order processing, new vendor set ups, reports creation, and processing certificate of insurance requests. This role acts as liaison between the company and all entities involved with the cleaning, general repair, plumbing, electrical work being performed at assigned company locations.

MAJOR DUTIES AND RESPONSIBILITIES
Review and approve invoicing ensuring correct coding and work completion working with co-workers and management

Follow up on invoice payment queries

Set up new vendors for financial system

Create PA and PO for facility capital expenditures

Complete month end accruals - expense and capital working with co-workers and management

Follow up on spending queries for both capital and expense

Maintain hard files for facility related documentation especially compliance and regulatory documents

Liaison for work order processing and assists Facility Field Coordinators as necessary

Handle work order requests related to office equipment (copiers etc.) and service issues (janitorial, landscapers etc.) and other general facility related issues

Maintain facility ticketing database and update as necessary

Liaison for facility ticketing engine

Maintain facility floor plans and seating assignments as applicable

Coordinate the activities of various vendors for the maintenance of facilities

Project management and coordination for smaller scope, including vendor interface

Other duties as assigned

REQUIRED QUALIFICATIONS
Skills/Abilities and Knowledge
Ability to read, write, speak and understand English
Must have 1-2 years of construction or building maintenance experience
Knowledge of Microsoft Office
Ability to use office equipment, including telephone, computer, printer and copier
Ability to work in a team oriented, fast paced, high demand environment
Work independently and manage time efficiently
Project a positive personal and company image to all contacts and co-workers
Problem solving and organizational skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals

Education
High school diploma or general education diploma (GED)

Related Work Experience
Facilities coordination experience
Supervisory experience

WORKING CONDITIONS
Office environment

For more information on Spectrum's benefits, please click .

Keywords: SPECTRUM, Durham , Facilities Coordinator, Professions , Carrboro, North Carolina