Facilities Coordinator
Company: SPECTRUM
Location: Carrboro
Posted on: February 25, 2021
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Job Description:
JOB SUMMARY
The Spectrum Facilities Coordinator position is responsible for
coordination of the day-to-day administrative functions for the
Facilities department. This includes some or all of the following:
invoice approvals, records management, expense tracking, PA and PO
creation and tracking, month end expense and capital accruals,
facility work order processing, new vendor set ups, reports
creation, and processing certificate of insurance requests. This
role acts as liaison between the company and all entities involved
with the cleaning, general repair, plumbing, electrical work being
performed at assigned company locations.
MAJOR DUTIES AND RESPONSIBILITIES
Review and approve invoicing ensuring correct coding and work
completion working with co-workers and management
Follow up on invoice payment queries
Set up new vendors for financial system
Create PA and PO for facility capital expenditures
Complete month end accruals - expense and capital working with
co-workers and management
Follow up on spending queries for both capital and expense
Maintain hard files for facility related documentation especially
compliance and regulatory documents
Liaison for work order processing and assists Facility Field
Coordinators as necessary
Handle work order requests related to office equipment (copiers
etc.) and service issues (janitorial, landscapers etc.) and other
general facility related issues
Maintain facility ticketing database and update as necessary
Liaison for facility ticketing engine
Maintain facility floor plans and seating assignments as
applicable
Coordinate the activities of various vendors for the maintenance of
facilities
Project management and coordination for smaller scope, including
vendor interface
Other duties as assigned
REQUIRED QUALIFICATIONS
Skills/Abilities and Knowledge
Ability to read, write, speak and understand English
Must have 1-2 years of construction or building maintenance
experience
Knowledge of Microsoft Office
Ability to use office equipment, including telephone, computer,
printer and copier
Ability to work in a team oriented, fast paced, high demand
environment
Work independently and manage time efficiently
Project a positive personal and company image to all contacts and
co-workers
Problem solving and organizational skills
Ability to read and interpret documents such as safety rules,
operating and maintenance instructions, and procedure manuals
Education
High school diploma or general education diploma (GED)
Related Work Experience
Facilities coordination experience
Supervisory experience
WORKING CONDITIONS
Office environment
For more information on Spectrum's benefits, please click .
Keywords: SPECTRUM, Durham , Facilities Coordinator, Professions , Carrboro, North Carolina
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