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Company: Duke Clinical Research Institute
Location: Durham
Posted on: September 20, 2023

Job Description:

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Occupational Summary

The Database and Administrative Coordinator at the Nasher Museum of Art is responsible for providing administrative and database support to the Development Office. This position will provide database management to track donor biographical information, giving details and memberships as well as generate acknowledgments, membership materials and mailing lists. The Database and Administrative Coordinator will also process reimbursements and travel reports, maintain the departmental budget, organize and maintain the Director of Development's calendar and itineraries and liaise with varying museum and university departments.

Work Performed:

Administrative Support

  • Manage Development Team budget, including tracking expenses, reconciliation, and making recommendations for future budgets
  • Manage Director of Development's calendar and support travel logistics, as needed
  • Assist in donor prospecting through DADD
  • Manage and disseminate call lists and itineraries for travel
  • Enter moves and comments into DADD as directed
  • Provide support for Board of Advisors and Friends Board meetings, including taking minutes
  • Process Development Team receipts
  • Create donor briefings/profiles and giving history for the team as needed
  • Renew Development team memberships
  • Order and maintain inventory of office supplies

    Stewardship and Donor Relations

    • Responsible for maintaining and updating biographical information in Nasher Museum's Airtable database in conjunction with Duke's Alumni Development Database (DADD)
    • Assist in tracking and recording gifts and memberships; including gift entry, membership card and acknowledgment production and coding records
    • Provide customized acknowledgments for cash donors and donors of gifts of work, seamlessly crafting text reflective of the voice, style and donor relationships of the Museum Director as well as the Director of Development
    • Facilitate preparation and compilation of comprehensive customized financial reports for top donors
    • Assist with planning and management of donor events as well as RSVP tracking
    • Prepare standard materials for stewardship activities including producing letters, gaining appropriate signatures, tracking progress and ensuring timely delivery
    • Assist with editing and proofreading of development materials, reports and correspondence, as required
    • Collaborate with University Development IT staff to establish and maintain a clear understanding of the Duke Alumni and Development Database (DADD) structure, data tables, and access to all data using SQL and other DADD query tools

      • Build a strong working relationship with PRMA to manage data selection, tracking and measurements.

        • Manage and maintain Nasher's constituent and membership database (Airtable)

          • Identify and lead efforts to improve data collection

            • Design and produce reports, charts, and graphs in a meaningful and clearly understood format

              Facilitate collaboration among teams

              • Assist in enhancing and developing membership policies and procedures in collaboration with the Assistant Director of Development
              • Prepare development team materials, including writing and editing presentations, proposals and other materials for distribution or publication.
              • Represent the Museum at museum events and functions, both on- and off-site

                Experience andSkills Desired

                • Strong attention to detail and ability to prioritize diverse project demands and responsibilities.
                • Advanced quantitative analysis skills with demonstrated ability to use technology to extract, analyze, interpret, organize, and present data that is complex and confidential in nature
                • Experience with database management and statistical analysis tools
                • Excellent skills in written and oral communication; teamwork and collaboration; and interpersonal interactions
                • Sound judgment and experience handling confidential information
                • Creativity, adaptability, diplomatic skills and sense of humor
                • Ability to manage multiple projects simultaneously, working both independently and as a team member
                • Self-starter who is eager to improve and is self-motivated to pursue excellence
                • Willingness and ability to work rarely on evenings or weekends as necessary
                • Strong work ethic in a fast-paced, results-oriented team environment
                • Expertise with Microsoft Office products (Windows, Word, PowerPoint, and particularly Excel) and willingness and ability to master proprietary database tools
                • 2-3 years' experience in museums, higher education, alumni relations, or development preferred.
                • Experience in Airtable and/or comparable fundraising database preferred.
                • Knowledge of Duke University preferred.

                  Note: The above job description is not to be construed as a complete listing of assignments that may be given to any employee, nor are such assignments restricted to those precisely listed in this description.


                  Work requires communication, analytical and organizational skills normally acquired through completion of a bachelor's degree program.

                  Job Code: 00002056 PROGRAM COORD, DEVELOPMENT

                  Job Level: 10

                  Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

                  Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

                  Essential Physical Job Functions: Certain jobs atDuke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

                  Nearest Major Market: Durham

                  Nearest Secondary Market: Raleigh

                  Apply now

Keywords: Duke Clinical Research Institute, Durham , PROGRAM COORD, DEVELOPMENT, Other , Durham, North Carolina

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