Executive Assistant

Company: Microsoft Corporation
Location: Durham
Posted on: June 24, 2022

Job Description:

Microsoft Data and AI Service Line is a global engineering, delivery and applied innovation organization that works directly with customers looking to leverage state of the art data, AI and human experience to address their toughest problems and transform their industries. We support customers and partners from value definition to building and deploying production-ready data and AI applications. We understand the machine as much as the human in the loop jointly perform activities. We sit side-by-side with our customers to collaboratively innovate and succeed in delivering AI and cloud-based solutions. In the process, we also partner with all engineering product groups on data and AI to shape the future of our own platforms via customer centric engineering evidence.

Our mission guides our execution: we help our customers and partners imagine and build data and AI solutions that deliver the impact they expect, upholding to the highest standards, responsibly designed, and human-centric AI.

Our team prides itself on embracing a growth mindset, inspiring excellence, and encouraging everyone to share their unique viewpoints and be their authentic selves. Join us and help create life-changing innovations that impact billions around the world!

We are looking for an experienced executive assistant who is ready for a dynamic role in a fun, fast-paced and energetic team. Do you thrive on complex planning and have an eye for details? A fantastic opportunity awaits a highly organized, driven, and collaborative professional.

The successful candidate can effectively manage a demanding workload under time constraints with a calm, confident and positive attitude, can work independently, deal with ambiguity, and expects to deliver while acting as a representative of the executive they support. Excellent communications skills, the ability to prioritize effectively, and handle multiple time-critical tasks simultaneously are a must. This role requires complex calendaring skills, operational excellence, and an effective use of data and business systems.

**Responsibilities**

+ Complex executive calendar management, travel, and strategic time prioritization

+ Time-zone prioritized work schedule allowing for periodic evening and weekend calendar checks for changes, as well as remotely supporting the CVP

+ End-to-end complex domestic and international travel planning, including proactive adjustments to drive efficiencies

+ Partner with Business Management to effectively run the team and employee engagement opportunities

+ Partner with Business Managementonthe annualRhythmof the Business (ROB) scheduling and team calendar including all hands, large- and small-scale off-site meetings, and team morale events

+ Collaborate with otherISadmins on org wide needs

+ Understanding of the team budget, includingauditingand completing purchase orders and expenses

+ Partner with Business Management in execution of full hiring cycle including PCN management, REQ execution and tracking

+ Space management; alias management; processing and approving expense reports; new hire onboarding; procurement of goods and services

**Qualifications**

Minimum Requirements:

+ 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Preferred Requirements:

+ Supported a global team, with remote employees, dealing with ambiguity in a timely manner

+ Strong project and operational management skills including budget management, event management, calendaring and understanding the business to help the decision-making process

+ Proactive anticipation of executive needs and able to work independently to make administrative decisions and requests for information on behalf of the executive

+ Ability to work well in a changing environment, under pressure, on short-notice, and take appropriate timely action

+ Must be adaptable and work successfully in a team environment, building and maintaining effective working relationships with a diverse group of contributors internally and externally

+ Must maintain confidentiality of highly sensitive material and information with discretion and professionalism

+ Excellent organizational, analytical, anticipatory, and written communication skills

+ Advanced knowledge using Microsoft productivity tools including Outlook, Word, Excel, and PowerPoint AND experience using OneNote, SharePoint, Teams, or similar.

The salary range for this role in the state of Colorado is from $74,300 to $96,700.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form (https://careers.microsoft.com/us/en/accommodationrequest) .

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.

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Keywords: Microsoft Corporation, Durham , Executive Assistant, Other , Durham, North Carolina