Executive Assistant
Company: Microsoft Corporation
Location: Durham
Posted on: June 24, 2022
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Job Description:
Microsoft Data and AI Service Line is a global engineering,
delivery and applied innovation organization that works directly
with customers looking to leverage state of the art data, AI and
human experience to address their toughest problems and transform
their industries. We support customers and partners from value
definition to building and deploying production-ready data and AI
applications. We understand the machine as much as the human in the
loop jointly perform activities. We sit side-by-side with our
customers to collaboratively innovate and succeed in delivering AI
and cloud-based solutions. In the process, we also partner with all
engineering product groups on data and AI to shape the future of
our own platforms via customer centric engineering evidence.
Our mission guides our execution: we help our customers and
partners imagine and build data and AI solutions that deliver the
impact they expect, upholding to the highest standards, responsibly
designed, and human-centric AI.
Our team prides itself on embracing a growth mindset, inspiring
excellence, and encouraging everyone to share their unique
viewpoints and be their authentic selves. Join us and help create
life-changing innovations that impact billions around the
world!
We are looking for an experienced executive assistant who is ready
for a dynamic role in a fun, fast-paced and energetic team. Do you
thrive on complex planning and have an eye for details? A fantastic
opportunity awaits a highly organized, driven, and collaborative
professional.
The successful candidate can effectively manage a demanding
workload under time constraints with a calm, confident and positive
attitude, can work independently, deal with ambiguity, and expects
to deliver while acting as a representative of the executive they
support. Excellent communications skills, the ability to prioritize
effectively, and handle multiple time-critical tasks simultaneously
are a must. This role requires complex calendaring skills,
operational excellence, and an effective use of data and business
systems.
**Responsibilities**
+ Complex executive calendar management, travel, and strategic time
prioritization
+ Time-zone prioritized work schedule allowing for periodic evening
and weekend calendar checks for changes, as well as remotely
supporting the CVP
+ End-to-end complex domestic and international travel planning,
including proactive adjustments to drive efficiencies
+ Partner with Business Management to effectively run the team and
employee engagement opportunities
+ Partner with Business Managementonthe annualRhythmof the Business
(ROB) scheduling and team calendar including all hands, large- and
small-scale off-site meetings, and team morale events
+ Collaborate with otherISadmins on org wide needs
+ Understanding of the team budget, includingauditingand completing
purchase orders and expenses
+ Partner with Business Management in execution of full hiring
cycle including PCN management, REQ execution and tracking
+ Space management; alias management; processing and approving
expense reports; new hire onboarding; procurement of goods and
services
**Qualifications**
Minimum Requirements:
+ 5+ years Administrative, Business Support, or customer service
experience in an environment with an emphasis on scheduling
meetings/events, travel management, and administration work for
executive/upper level management.
Preferred Requirements:
+ Supported a global team, with remote employees, dealing with
ambiguity in a timely manner
+ Strong project and operational management skills including budget
management, event management, calendaring and understanding the
business to help the decision-making process
+ Proactive anticipation of executive needs and able to work
independently to make administrative decisions and requests for
information on behalf of the executive
+ Ability to work well in a changing environment, under pressure,
on short-notice, and take appropriate timely action
+ Must be adaptable and work successfully in a team environment,
building and maintaining effective working relationships with a
diverse group of contributors internally and externally
+ Must maintain confidentiality of highly sensitive material and
information with discretion and professionalism
+ Excellent organizational, analytical, anticipatory, and written
communication skills
+ Advanced knowledge using Microsoft productivity tools including
Outlook, Word, Excel, and PowerPoint AND experience using OneNote,
SharePoint, Teams, or similar.
The salary range for this role in the state of Colorado is from
$74,300 to $96,700.
Microsoft is an equal opportunity employer. All qualified
applicants will receive consideration for employment without regard
to age, ancestry, color, family or medical care leave, gender
identity or expression, genetic information, marital status,
medical condition, national origin, physical or mental disability,
political affiliation, protected veteran status, race, religion,
sex (including pregnancy), sexual orientation, or any other
characteristic protected by applicable laws, regulations and
ordinances. We also consider qualified applicants regardless of
criminal histories, consistent with legal requirements. If you need
assistance and/or a reasonable accommodation due to a disability
during the application or the recruiting process, please send a
request via the Accommodation request form
(https://careers.microsoft.com/us/en/accommodationrequest) .
Benefits/perks listed below may vary depending on the nature of
your employment with Microsoft and the country where you work.
\#indsol
Keywords: Microsoft Corporation, Durham , Executive Assistant, Other , Durham, North Carolina
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