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(NCVA) HR & Finance Office Administrator 2019/20

Company: K12, Inc
Location: Durham
Posted on: October 12, 2019

Job Description:

Requisition Number

(NCVA) HR & Finance Office Administrator 2019/20





K12 is a dynamic company on a mission to provide the most compelling, comprehensive, and effective K-12 education available. Our employees are a critical part of an organization that is providing powerful, new options for the way children can be educated. They have a passion for education and a drive to make a difference.

The mission of NCVA is to provide an exemplary individualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

The HR & Finance Office Administrator is responsible for Financial, Human Resources and Compliance related responsibilities for a school and serves as a liaison between the school and the K12 Corporate office for those functions. Provides both direct and indirect services to support in the areas of hiring, employee file development and management, background check processing and tracking, certification tracking, and benefits coordination

AS A HR & Finance Office Administrator, YOU WILL ENJOY...

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES: The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

* Interacts with Finance Manager and Head of School regularly to ensure the school s financial processes are accurate, transparent, and compliant;

* Processes payroll for board employees of North Carolina Virtual Academy;

* Implements and ensures compliance with Board of Directors, District, and K12 reporting and school finance policies, internal controls and business processes;

* Assists in school audits and tax filings;

* Ensures proper handling of financial transactions and approves transactions within designated budget limits and signer authority requirements;

* Reviews, researches, investigates, corrects and reports errors and inconsistencies in invoices, contracts, financial entries, documents, and reports;

* Ensures and monitors compliance with generally accepted accounting principles, state, district and company procedures (including staffing analyses and annual cost reports);

* Supports and coordinates annual school insurance requirements and processes;

* Ensures timely and accurate submissions for state and federal funding determinations, audits responses, and interim financial reports;

* Supports Student ISP Reimbursements;

* Develops and maintains school finance compliance calendars, checklists and reporting requirements and submits reports;

* Participates in month-end close process and monthly schedules; supports development of annual budgets and budget vs. actuals analysis; researches and prepares variance analysis and explanations;

* Assists with audits as needed to ensure state, district, and corporate compliance;

* Accounts receivable and payable: receives, organizes, tracks, codes, prepares and enters receipts, invoices expense reports and reimbursements for/into school accounting business processes and systems; Collaborates with K12 Finance/Accounting on coding and mails vendor checks after completing the processing steps;

* Creates and sends invoices to districts for student funding, tracks paid invoices, and follows up as needed.

* Handles the expense report reimbursement, coding and the check distribution process;

* Generates, tracks, maintains, and reconciles purchase orders/requisitions;

* Prints and mails checks; coordinates invoice check-signing with school management and boards of directors;

* Coordinates administration of bank accounts.

COMPLIANCE & HR FUNCTIONS: * Works with Finance Manager and Head of School on Staffing rosters and associated teacher/other ratios;

* Maintains and ensures accuracy of employee information in the NCVA and K12 Systems.

* Maintains all personnel files including but not limited to full-time and part-time staff, board members, related service providers, temporary workers, and other contractors;

* Coordinates the onboarding of all new hires which includes, but is not limited to, the processing of new hire paperwork and collecting TB test results;

* Ensures all HR physical documents are maintained at the NCVA office, and that appropriate security protocols are maintained for HR / employee file storage;

* Collects, maintains, submits and ensures data integrity as it relates to monthly and annual district reporting;

* Assists in initiating LOA/FMLA leave and tracks leaves and coordinates with Finance business partner;

* Process changes and terminations to benefits in the HRIS system; communicating all new hires and terminations to the outside vendor,

* Assists in coordinating and planning benefit renewals, open enrollment and new hire enrollment into the Information Systems.

* Serves as point of contact for board employees related to HR, payroll and benefits.

SUPERVISORY RESPONSIBILITIES: This position has no formal supervisory responsibilities.

Get To Know (NCVA) !

* North Carolina Virtual Academy

* Behind the scenes

* A Day in the life

Are you driven by excellence to deliver instruction, support and guidance, manage the learning process, and focus on students' individual needs* If selected, you will participate in a comprehensive new teacher training program for three weeks before the start of school. It is an opportunity to meet colleagues and learn the responsibilities required for delivering curriculum in an online environment. During this training you will also learn how to monitor student progress through K12's learning management system, and to be a partner actively working with students and parents to advance each child's learning.


Minimum Required Qualifications

* Bachelor s degree in related field AND

* One (1) year of relevant experience OR

* Equivalent combination of education and experience



* Intermediate/advanced Excel experience (pivot tables, v-lookups, sumifs);

* Comfortable with ad hoc reporting using disparate data sets and sources that feed complex financial systems, models and business processes;

* Experience as bridge between Field Finance/Accounting teams and Corporate Finance & Accounting and being liaison for business process and data;

* Experience working with Field Teams that may not have comfort level with Finance/Accounting;

* Ability to pass required background check

Desired Qualifications

* Education experience, including North Carolina Department of Public Instruction school funding, accounting, systems and business processes;

* Federal, State and Local grant accounting, including Title funding;

* Accounting system experience;

* Payroll processing experience

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

K12 is a Federal Contractor, an Equal Opportunity/Affirmative Action Employer and a Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

Keywords: K12, Inc, Durham , (NCVA) HR & Finance Office Administrator 2019/20, Administration, Clerical , Durham, North Carolina

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