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Office Administrator and Receptionist

Company: Marken
Location: Durham
Posted on: January 26, 2023

Job Description:

Job Title:Office Administrator and ReceptionistMain Purpose:This integral position requires a range of skills to successfully perform all the activities associated with representing Marken to visitors at our corporate Headquarters as well as being an effective team player and successful contributor to the administrative team.The Office Administrator & Receptionist completes maintenance tasks with minimum supervision including but not limited to taking inventory, maintaining clean, tidy, and safe environment in the break room, storage room, reception area and the office at large. Greeting visitors appropriately, is hospitable, and determines each guest's needs in a professional manner and directs them to the correct person. Monitoring, managing, and limiting people entering and leaving a secure reception area as well as the entire suite. Effectively supports the Office Manager.Other duties include but are not limited to:Proactively becomes familiar with the firm through the company's website, organizational chart and other material in order to accurately and effectively provide relevant information to callers and guestsOrdering and tracking company cell phones and sending out Device AgreementsSorting and distributing incoming mail and packages, preparing outgoing packages while accurately using the set guidelinesScanning and photocopying documents, printing, punching, and binding books as requestedPreparing expense reports and maintaining them in an organized filing systemManaging and updating various databases in excel format including but not limited to cell phone tracking sheets, badge access list, etc.Completes new hire office management checklist including but not limited to printing and activating badge for suite access, preparing new hire's desk and name card, assigning and activating phone number, etc.Assisting in organizing meeting rooms with necessary materials and equipment, maintaining clean and tidy conference rooms throughout the dayRunning errands, ordering, and picking up meals daily for EC membersProviding support to Marken team members and executives as neededJob Requirements:High school or equivalent (Preferred)Proven track record with solid experience as a successful Administrative Assistant and Receptionist.Proficient in Microsoft Office, PowerPoint, Excel, and Outlook.Ability to learn with clear evidence of retaining and using gained knowledge. Follows instructions and executes tasks independently and accurately. Asks questions when in doubt.Strong organizational skills with a knack for maintaining clean and neat environments as well as filing systems.Proactively identifies problems and offers solutions.Detail-oriented with ability to analyze tasks and "see beyond the surface", ability to think outside the box and offer suggestions for resolving problems.Excellent written and verbal communication skills and ability to accurately follow instructions.Ability to multi-task and prioritize ever-changing priorities while meeting deadlines.Works effectively and efficiently in a team environment, proactively reports on project status and offers assistance to the team.Adapts easily and rapidly to change while maintaining a positive attitudeA quick study with ability to master the day-to-day office tasks and quickly establishes themselves as a "go to" personTakes ownership of position and other delegated tasks and demonstrates passion for the success of the team and company at largeMarken is a wholly owned subsidiary of UPS and is a critical part of UPS Healthcare. Marken offers a state-of-the-art GMP-compliant depot network and logistic hubs for clinical drug product storage and distribution worldwide, and supports cell and gene therapy logistics services from clinical to commercial, while maintaining the leading position for Direct-to-Patient and Home Healthcare services, biological sample shipments and biological kit production.Moving Our World Forward by Delivering What Matters.IND123

Keywords: Marken, Durham , Office Administrator and Receptionist, Administration, Clerical , Durham, North Carolina

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