Office Administrator and Receptionist
Company: Marken
Location: Durham
Posted on: January 26, 2023
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Job Description:
Job Title:Office Administrator and ReceptionistMain Purpose:This
integral position requires a range of skills to successfully
perform all the activities associated with representing Marken to
visitors at our corporate Headquarters as well as being an
effective team player and successful contributor to the
administrative team.The Office Administrator & Receptionist
completes maintenance tasks with minimum supervision including but
not limited to taking inventory, maintaining clean, tidy, and safe
environment in the break room, storage room, reception area and the
office at large. Greeting visitors appropriately, is hospitable,
and determines each guest's needs in a professional manner and
directs them to the correct person. Monitoring, managing, and
limiting people entering and leaving a secure reception area as
well as the entire suite. Effectively supports the Office
Manager.Other duties include but are not limited to:Proactively
becomes familiar with the firm through the company's website,
organizational chart and other material in order to accurately and
effectively provide relevant information to callers and
guestsOrdering and tracking company cell phones and sending out
Device AgreementsSorting and distributing incoming mail and
packages, preparing outgoing packages while accurately using the
set guidelinesScanning and photocopying documents, printing,
punching, and binding books as requestedPreparing expense reports
and maintaining them in an organized filing systemManaging and
updating various databases in excel format including but not
limited to cell phone tracking sheets, badge access list,
etc.Completes new hire office management checklist including but
not limited to printing and activating badge for suite access,
preparing new hire's desk and name card, assigning and activating
phone number, etc.Assisting in organizing meeting rooms with
necessary materials and equipment, maintaining clean and tidy
conference rooms throughout the dayRunning errands, ordering, and
picking up meals daily for EC membersProviding support to Marken
team members and executives as neededJob Requirements:High school
or equivalent (Preferred)Proven track record with solid experience
as a successful Administrative Assistant and
Receptionist.Proficient in Microsoft Office, PowerPoint, Excel, and
Outlook.Ability to learn with clear evidence of retaining and using
gained knowledge. Follows instructions and executes tasks
independently and accurately. Asks questions when in doubt.Strong
organizational skills with a knack for maintaining clean and neat
environments as well as filing systems.Proactively identifies
problems and offers solutions.Detail-oriented with ability to
analyze tasks and "see beyond the surface", ability to think
outside the box and offer suggestions for resolving
problems.Excellent written and verbal communication skills and
ability to accurately follow instructions.Ability to multi-task and
prioritize ever-changing priorities while meeting deadlines.Works
effectively and efficiently in a team environment, proactively
reports on project status and offers assistance to the team.Adapts
easily and rapidly to change while maintaining a positive attitudeA
quick study with ability to master the day-to-day office tasks and
quickly establishes themselves as a "go to" personTakes ownership
of position and other delegated tasks and demonstrates passion for
the success of the team and company at largeMarken is a wholly
owned subsidiary of UPS and is a critical part of UPS Healthcare.
Marken offers a state-of-the-art GMP-compliant depot network and
logistic hubs for clinical drug product storage and distribution
worldwide, and supports cell and gene therapy logistics services
from clinical to commercial, while maintaining the leading position
for Direct-to-Patient and Home Healthcare services, biological
sample shipments and biological kit production.Moving Our World
Forward by Delivering What Matters.IND123
Keywords: Marken, Durham , Office Administrator and Receptionist, Administration, Clerical , Durham, North Carolina
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