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Occupancy Planner-Virtual

Company: JLL
Location: Durham
Posted on: November 11, 2019

Job Description:

Occupancy Planner
To manage the supply, capacity and demand of Client s portfolio of space in a specific, geographic region.
Within the geography, can answer: how much space is currently available, what are the workplace conditions, and what are bottom-up seat count projections by group?
Job Responsibilities
Supply and Demand Planning
Provides a single point of contact for geography-related planning questions;
Reports the bottoms-up seat count projections by business unit for a rolling, three-year planning horizon and works with Sr. Occupancy Planner(s) to reconcile discrepancies with tops-down projections; (PFF = Population Forecast Form)
Tracks and reports projected versus actual seat counts;
Provides geographic stacking diagrams by location, by building and by floor;
Reports the current supply and capacity, and forecasts inventory changes for a rolling three-year timeframe;
Maintains and secures business units agreement to geographic stacking plans;
Develops preliminary program requirements for each department (by building, if necessary);
Develops migration plans and sequencing of group-level moves / relocations;
Educates local contacts on planning and space policies/standards, procedures and protocols, and notifies planning manager if they are not being followed;
Forecasts order of magnitude scopes, schedules and budgets for project moves planned to occur based on stacking plans / strategy;
Ensures planning is aligned with corporate guidelines, and that all scenarios maximize use of space;
Recommends and enforces space policies/standards, procedures and protocols
Develops, maintains and reports space allocation plans, and if applicable, issues space allocation reports.
Participates in Audits (including seat assignments, occupancy, vacancy, labs & equipment). Present Audit Data to Senior OP & Leadership.
Implement/Sell the Mobility Program, including conducting Dark Space Studies, Work style Surveys, iPlan recommendations.
Measure, Monitor and report cost saving and value added contributions
Assist in developing site-specific Planning Strategies with Senior Leadership.
Reporting and Facilitation of Projects
Compile Quarterly Report Data
Field Verify Occupancy Planning Data
Attends kick-off meetings for new real estate acquisitions, major renovation projects and project moves; and
Facilitates communication between other occupancy planners, planning assistants, CAD administrators, and other Jones Lang LaSalle team members.
Assists in Issuing the Quarterly Report: The quarterly report includes: headcount projections, supply and capacity information and the status of major initiatives (a real estate action plan) for the portfolio; monthly space allocation data, group block plans.
Facilitates and/or resolves issues identified in the weekly planning meeting;
Attends kick-off meetings for new real estate acquisitions, major renovation projects and project moves;
Facilitates communication between other occupancy planners, planning assistants, CAD administrators, and other Jones Lang LaSalle team members; and
Provides performance review input for planning assistants and CAD administrators.
Team Engagement
Group-level leaders to collect seat count forecasts, and resolve seat count forecast discrepancies;
review and resolve geography-specific forecasts, needs, concerns, and issues;
Planning assistants and CAD administrators to ensure accuracy of planning database information; and
Planning assistants and CAD administrators to review and resolve campus/building-specific forecasts, needs, concerns, and issues
Project Management / Facility Management to review stacking strategies, and to provide workload forecast related to project moves that are planned to occur based on stacking plans / strategy.
Collaborate with Project Management, Facility Management and Transactions on all Site Rationalization Effort
Any and all other duties and tasks assigned.
Knowledge, Skills & Abilities
Education/training
BS or BA in design, architecture, or finance
Years of relevant experience 3 5 years
Skills and knowledge
MS Office, AutoCAD, CAFM tools
Other abilities
Strong Communication both written and oral
#LI

JLL Is an Equal Opportunity Employer
JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

Keywords: JLL, Durham , Occupancy Planner-Virtual, Accounting, Auditing , Durham, North Carolina

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